Orange County Council

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Saturday September 23, 2023

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What is Scout-O-Rama?

Scout-O-Rama (SOR) is a community event put together by the Orange County Council Boy Scouts of America and our volunteers to show what Scouting is all about!  Scout-O-Rama is Saturday September 23, 2023 and is free for all ages – both boys and girls! Families who want to learn more about Scouting are encouraged to come and participate.  It’s going to be a great day full of adventure! 

Scout-O-Rama 2023 is at the Irvine Ranch Outdoor Education Center (IROEC) and features: Zip line, Pioneering, Archery, Scout Dutch Oven Cooking, Games, BB-Guns, Scouting Skills, Camping, Pinewood Derby, Pan for Gold, Food Trucks, Community Partners, Climbing Rock Wall, Orchard and Gardens, Science Center, and more! ** 

Event Parking is at Santiago Canyon College.  8045 E. Chapman Ave. Orange, CA 92869

Event Waiver

**The 2023 Event Waiver consent for Adventure Activities is included with our electronic ticket signup process.  As you register for the event, you will have the opportunity to consent electronically to the waiver.  Event waiver agreement is required to receive an Adventure Pass.

Click Here to view the 2023 Event Waiver.  To learn more about Adventure Passes, review the FAQ below.

Adventure Pass FAQ

Don’t assume you know how this will work!

An Adventure Pass is your ticket to participate in activities such as Zip Line, Archery, BB Gun, Tomahawk, etc.  To participate in an Adventure activity, you will need to register for an Event Ticket and agree to the Event Waiver.

Adventure passes will available 60 minutes prior to the adventure time.  You must show your Event Ticket with liability acceptance to secure a pass.  Adventures run from 8:30am to 3:00pm.  See this example schedule, to better understand the process.

Scouts – There will be more passes available early in the morning (8:30am to 10:30am), plan accordingly.

Each Adventure will vary and are limited.  See list below, per adventure.  Our goal is to have as many youth experience an Adventure at Scout-O-Rama as possible, and spend less time waiting in lines. 

Adventure Pass Rules:

  • One pass per person. 
  • You cannot retrieve passes for people who are not in line with you at the Adventure pass booth.
  • Passes will be available 60 min prior to adventure. 
  • There may be additional passes released 30 min prior to the start of an Adventure, if available.  There will be a “next available” line for those who want to wait.
  • You must have a valid ticket that indicates your liability form acceptance.
  • Remember the Scout Oath and Law!
  • Why do we have these rules?  Our goal is to give as many youth as possible the opportunity to experience these activities.  Ensure you get to do more than standing in line all day.  Enjoy everything that is Scout-O-Rama!

First Adventure report time is 8:30am, last report time is 3pm.  Passes will be available 1 hour prior to scheduled report time.  Each Adventure is approximately 60 minutes long, including training.

Anaheim Ducks Quad Zipline

  1. Must be at least 5 years of age
  2. Minimum weight 50 lbs / Maximum weight 275 lbs.

Climbing Tower

  1. Must be at least 5 years of age
  2. Minimum weight 30 lbs / Maximum weight 275 lbs.
  3. Closed Toe shoes

Archery / BB-Gun

  1. Must be at least 5 years of age.  Younger than 8 requires an parent / adult 1:1 to assist.

Tomahawk

  1. Must be at least 11 years of age

Scout-O-Rama Event Map

Click to view the 2023 Scout-O-Rama Map!

Days
Hours
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Event Information

Scout-O-Rama is Saturday September 23, 2023 and will be at the Irvine Ranch Outdoor Education Center in Irvine Regional Park.  Parking and transportation into the event is free and offsite.

All attendees need tickets and they are free.  Use the “Event Tickets” link at the top of this page to secure your attendance in advance. 

When Guests arrive at the IROEC they’ll be directed to check-in at Harrison Hall.  Families new to Scouting will receive a special thank you gift for attending our celebration of Scouting.

Parking is free in our reserved lots at Santiago Canyon College for people going to Scout-O-Rama.  Look for our ORANGE feather flags!

* Santiago Canyon College may be hosting other events on the day of Scout-O-Rama.  If you choose to park in those areas, you may be charged $5.

Bus transportation is free for people going to Scout-O-Rama. We will have bus service from SCC to/from the IROEC.  

  • Bus Start Time: 7am
  • Line Up for last returning buses: 5pm
  • ADA Bus will be available. Passengers needing assistance will be given priority to access an ADA bus.

Yes, any youth wanting to participate in adventure activities will need to complete the electronic waiver during registration and show it to receive an Adventure Pass.  You must have an Adventure Pass to participate in activities such as Zipline, Archery, BB Gun and Tomahawk. 

The waiver is included as part of our electronic registration process.  Please review the waiver for any age, size, etc. restrictions that may apply to activities.  Participants will need to show their Admission ticket (electronic or print out), to prove they’ve accepted liability.  

Scout-O-Rama officially opens at 9am with our Unit Flag Ceremony.  Adventure areas will be in operation until 3pm, Booths until 4pm.  The following are other events occurring:

  • 7:30am: Adventure Pass Booth opens
  • 8:30am: First Adventures report
  • 9am: Flag Ceremony
  • 9am: Adventures Open
  • 9:30am: Booth Judging Starts
  • 9:30am: Our DJ starts spinning tunes!
  • 12pm: Wood Badge Beading & Reunion at the Main Stage
  • 3pm: Last Adventures passed out
  • 4pm: Scout-O-Rama complete
  • More to come!!

There is no sign up required to take part in a  merit badge offered at Scout-O-Rama.  It is recommended that have your own blue card.

Merit Badges currently being offered: American Heritage, Chess and Robotics.  

Criteria, capability to complete and time to complete is managed by the unit providing.

We have some amazing Food Trucks with us all day.  They will be located on the road, behind the Solar Awnings near Kennedy Meadows.  The vendors are sharing their proceeds with us, so let’s chow!  2023 Trucks included:

  • Mom’s Kitchen: Mexican Food
  • Nostimo Greek: German Gyros
  • Sabroso Mobile Kitchen: BBQ
  • Hangry Belly: Western Burger
  • Coconut Truck: Asian Fusion
  • Coffee Truck: Coffee and Smoothies
  • Kona Shaved Ice: Hawaiin Ice
  • Mikes Italina Ice: Ice Cream and Italian Ice
  • Smoove Shop: Boba and Vietnamese Ice Coffee
  • Cali Delights: Churro and Funnel Cake

Yes, we recommend everyone bring their own water bottle to refill and rehydrate.  In addition to refill stops, we will also have water and other goodies for sale at the Food Trucks and in the Outpost.

No, this is not a ‘drop off’ event.  This is a family or unit event.  Every youth attending must be accompanied by an adult.

Do you need to complete your Live Scan fingerprinting?  Fill out, Print and bring these forms and you can complete at SOR!

Booth & Scouter FAQ

Yes, the IROEC will be open all day Friday September 22nd from 12pm Noon to 9pm to drop off and setup your booths.  You can, if necessary leave a unit trailer at the IROEC to facilitate tear down.  Please talk to a staff representative before leaving a trailer, to ensure it is properly parked.

Please make sure your EZ-UP(s) are staked into the ground and any supplies you leave are properly covered.  We don’t want wind or morning dew ruining your items.

There will not be the option to drop off gear Saturday morning due to park entry logistics. 

Please consider the following when planning your teardown.

  • If you left transportation at the IROEC on Friday, the earliest you might be able to exit is 5pm Saturday. 
  • If you have to drive in a vehicle to pick up your gear, we believe the earliest you would be able to get a vehicle into the park would be 5pm Saturday. 
  • For most units, we propose you pack up your stuff, leave it in place and pick it up on Sunday September 24, 2023.  The IROEC will be available from 8am to 5pm to complete your exit.

Thank you for your understanding and assistance.

The contents of a booth are 100% the responsibility of the unit.  You will need to bring your own EZ-UP, tables, chairs, etc.  You pick the right booth size for you.  Most units use a 10×10 or a 10×20, but some need larger.  If you are doing dutch oven or camp cooking as your event, please see that FAQ.

Please make sure your EZ-UP(s) are staked into the ground and any supplies you leave are properly covered.  We don’t want wind or morning dew ruining your items.

If your unit activity is to do dutch oven or camp cooking, you will need to adhere to the following:

  • People handling food must wear serving gloves.  Unit must provide their own.
  • Units must have an Igloo or other water dispenser capable of holding HOT water. Units should be able to heat their own water.
  • Food must be covered, when not being served. Dutch oven lids can stay on, aluminum foil or other covers are acceptable.
  • Units need to either a) bring disposable serving utensils that can be swapped out on a periodic basis or be prepared to wash / sanitize regularly.
  • Units must be able to store their hot coals during and after cooking, until a time when a drop off point is opened.
  • No hot coals on the ground.
  • Normal protocols for cooking and fire safety must be followed.

No, units will need to bring EZ Ups and tables if they are needed for the activity

Due to transportation challenges, any resupplying would need to be easily transported on the buses.  Bringing shopping type bags aboard will be acceptable.  Depending on time of day and number of people seeking transportation, we cannot guarantee larger items like ice chests will fit. People requiring transport will take precedence over supplies.

On Friday and Sunday, we will have the road around the main area open to facilitate unloading and loading.  Once you unload, you must immediately move your vehicle off the road to the main parking lot.  You can not leave your car on the road while setting up your booth or tearing down.

No vehicles will be allowed on any grass areas.

Yes, you are responsible for all your own trash and cleanup.  We will have a dumpster available.  Trash is not to be left at any of existing cans, it should only be put in the dumpster.  If you are cooking and have coals, you need to manage during your activity.  We will show you a place to put later.

We need your help to have the best event possible.  We have multiple areas needing assistance.  Please do not assume that someone else will help.  We need every unit to ask itself, “where will we help”?

Help us Spread the Word!

Invite everyone you know!  Share on Social Media!  Below is a flyer you can share with your chartered org, your church, your school, sports teams, boys & girls clubs, etc.   The flyer is a PDF form where you can easily add information about your unit!  We all need to be promoting this amazing event to grow our membership.  You can also use our Social Media assets further down on the page.

Social Media / Flyer Images - 2023

Townhall Meetings

Townhall meetings are an opportunity for Scouters to meet with event leadership, to understand the plans, how we’re addressing challenges from 2022 and how you can help make 2023 a successful event.   You only need to attend one meeting, agenda is the same for both.

June 26, 7pm

Link to Townhall option #1
on Monday June 26 at 7pm

July 2, 6pm

Link to Townhall option #2
on Sunday July 2 at 6pm

JOIN SCOUTING

Follow these 3 simple steps and begin your Scouting journey.

1

Find a Scouting Unit

Select your preferred program(s) (i.e., Cub Scouts, Scouts BSA, Venturing), enter your zip code, choose your nearest unit, and select APPLY NOW.

2

Complete a Youth Application

Create an account with my.scouting.org, complete the application, and make a payment.

3

Start Scouting!

Download the My Scouting app, contact your unit’s leader, and begin your Scouting journey!

Contact Us

We are always appreciative of anyone who wants to volunteer.  As we get closer to the date of Scout-O-Rama, we’d ask that you send an email to us.  Since it’s so busy, we’d ask that you put “I want to Volunteer” in the subject line.

  • sor@ocbsa.org
  • Are you available all day, the morning, the afternoon?
  • Include contact info with mobile phone?
  • Are you a range master, have special skills, etc.?

SCOUTWEEK Signup Form

Subscribe to Scoutweek to receive the latest news, training information, and events for you and your Scouts!

Adventure Passes

The following is a sample Adventure Pass schedule.  Number of passes available per adventure will vary.  Our goal is to have as many youth experience an Adventure at Scout-O-Rama as possible, and spend less time in lines.  Each adventure is approximately 60 minutes and includes training time.

AdventurePasses OpenActivity Time
Archery7:30 am8:30 am
Archery8:00 am9:00 am
Archery8:30 am9:30 am
Archery9:00 am10:00 am
Archery9:30 am10:30 am
Archery10:00 am11:00 am
Archery10:30 am12:00 pm
Archery11:00 am12:30 pm
Archery12:00 pm1:00 pm
Archery12:30 pm1:30 pm
Archery1:00 pm2:00 pm
Archery1:30 pm2:30 pm
Archery2:00 pm3:00 pm

This copy of the waiver is for reference and easier reading.  You will agree to the waiver electronically, as part of event registration. 

Informed Consent, Release Agreement, and Authorization

I understand that, if any information I/we have provided is found to be inaccurate, it may limit and/or eliminate the opportunity for participation in any event or activity. The participant has permission to engage in adventure activities described, except as specifically noted by me or the health-care provider.

I understand that participation in Orange County Council, Boy Scouts of America (OCBSA) activities involves the risk of personal injury, including death, due to the physical, mental, and emotional challenges in the activities offered. Information about those activities may be obtained from the venue, activity coordinators, or your local council. I also understand that participation in these activities is entirely voluntary and requires participants to follow instructions and abide by all applicable rules and the standards of conduct.

In case of an emergency involving me or my child, I understand that efforts will be made to contact the individual listed as the emergency contact person by the medical provider and/or adult leader. In the event that this person cannot be reached, permission is hereby given to the medical provider selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for me or my child. Medical providers are authorized to disclose protected health information to the adult in charge, camp medical staff, camp management, and/or any physician or health-care provider involved in providing medical care to the participant. Protected Health Information/Confidential Health Information (PHI/CHI) under the Standards for Privacy of Individually Identifiable Health Information, 45 C.F.R. §§160.103, 164.501, etc. seq., as amended from time to time, includes examination findings, test results, and treatment provided for purposes of medical evaluation of the participant, follow-up and communication with the participant’s parents or guardian, and/or determination of the participant’s ability to continue in the program activities.

(If applicable) I have carefully considered the risk involved and hereby give my informed consent for my child to participate in all activities offered in the program. I further authorize the sharing of the information on this registration with any OCBSA volunteers or professionals who need to know of medical conditions that may require special consideration in conducting Scouting activities.

Assumption of Risk
With appreciation of the dangers and risks associated with programs and activities, on my own behalf and/or on behalf of my child, I hereby fully and completely release and waive any and all claims for personal injury, death, or loss that may arise against the Boy Scouts of America, the local council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with any program or activity.

Photographs/Video
I also hereby assign and grant to the local council and the Boy Scouts of America, as well as their authorized representatives, the right and permission to use and publish the photographs/film/ videotapes/electronic representations and/or sound recordings made of me or my child at all Scouting activities, and I hereby release the Boy Scouts of America, the local council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with the activity from any and all liability from such use and publication. I further authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage, and/or distribution of said photographs/film/videotapes/electronic representations and/or sound recordings without limitation at the discretion of the OCBSA, and I specifically waive any right to any compensation I may have for any of the foregoing.

Shooting Sports (Archery, BB Gun, Wrist Rocket, Tomahawk)
Injuries and accidents can be near eliminated when safety rules are followed. Participants will show clear knowledge of the
safety rules and procedures prior to using any equipment. Participants will be taught proper form, safety rules and general
knowledge of the equipment. Participants will be expected to adhere to all safety rules and follow guidelines on the care
of equipment. Anyone ignoring or not the following expectations maybe sidelined from the activity until sufficient
retraining has occurred to ensure everyone’s safety. Participants under 8 must be always accompanied by an adult one-on-one. No personal or outside equipment is permitted.
* California Penal Code Section 12552: Every person who furnishes any BB device to any minor, without the express or implied permission of the parent or legal guardian of the minor, is guilty of a misdemeanor.

Adventure Hill (Zip Line, High Ropes, Low Ropes, & Climbing)
Adventure Hill activities offered at the Irvine Ranch Outdoor Education Center involve a certain degree of risk that could result in
injury or fatality. All participants shall be provided with and instructed in the proper use of helmet, harnesses, belay equipment and
other items required to complete each specific challenge area safely. Participants will be taught proper form, safety rules and general knowledge of the equipment. All participants will be expected to adhere to all safety rules and follow guidelines for proper care of equipment. Participants MUST always follow the instruction of the of IROEC staff. Anyone not adhering or following activity
expectation may be sidelined from the activity until sufficient retraining has occurred to ensure safety. No personal or outside
equipment is permitted.
Weight Restrictions: Zip Line and High Ropes Course- Participants must weigh between 50 lbs. and 275 lbs. Climbing Tower-
Participants must weigh between 30 lbs. and 275 lbs.
Age Restrictions: Zip-Line & Climbing- Minimum 5 years of age. Low Ropes- Minimum 8 years of age. High Ropes- Minimum 11 years of age. Participants must fit into all required safety equipment properly regardless of weight or age.

Aquatics (Swimming, Water Sports, Water Slide)
All participants will be expected to adhere to all safety rules and follow instructions of the IROEC Aquatic Staff and Lifeguards.
Anyone not following expectation may be sidelined from the activity until sufficient retraining have occurred to ensure everyone’s
safety. An adult must accompany children 5 years and under, one-on-one in the water at all times.

Other Activities
Other available activities at the IROEC include but are not limited to: Mine Immersion, Wacky Science Immersion, Lawn Games, Team Building Games, Breakout Box, Ranch Immersion.

All Activities
All activities and programs at the IROEC follow the standards of the Boy Scouts of America, American Camp Association (ACA), American Red Cross, or Association of Challenge Course Technologies (ACCT).

CLOSED TOE SHOES ARE SUGGESTED IN ALL AREAS. MANY ACTIVITIES REQUIRE THEM FOR SAFETY.

NOTE: Due to the nature of programs and activities, the Boy Scouts of America and local councils cannot continually monitor compliance of program participants or any limitations imposed upon them by parents or medical providers. However, so that leaders can be as familiar as possible with any limitations, list any restrictions imposed on a child participant in connection with programs or activities in this registration.

In consideration of the benefits to be derived and after carefully considering the risk involved and in view of the fact that the Boy Scouts of America is an organization in which participation is voluntary, and having full confidence that precautions will be taken to ensure the safety and well-being of myself (and any minor children for whom I have the capacity to contract), I have carefully considered the risk involved and have given the participant identified below, my consent to participate in the Recreational Activities available at The Irvine Ranch Outdoor Education Center* (IROEC).
In consideration of accepting this registration, and to the extent permitted by law, I hereby agree to release, indemnify, defend and hold harmless on behalf of myself (and any minor children for whom I have the capacity to contract), the IROEC, the Boy Scouts of America, Orange County Council, event staff, activity coordinators, all employees, volunteers, or other organizations associated with IROEC from and against any and all liabilities, claims, penalties, losses, or expenses (including attorneys’ fees), of any kind or nature whatsoever, whether related to bodily injury, property damage or any other form of injury or loss to myself (and to any minor children for whom I have the capacity to contract), caused by any negligent act or omission of the IROEC or its officers, clients, agents or employees, arising out of or in any way related to participation in the activity for which I (and any minor children for whom I have the capacity to contract) am registering.
I give permission to the IROEC to take photographs of me, my children, and any minor children for whom I have the capacity to contract while participating in this activity for use in future publicity and understand that I will not receive any compensation for such use.
In case of emergency, I hereby give my permission to the physician selected by the IROEC, to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for myself or any minor children for whom I have the capacity to contract.

I acknowledge that the activities to which this release applies can be dangerous and as a result of signing below, I am accepting those risks for myself and for any minor participants for whom I can contract.

I CERTIFY THAT I HAVE READ, UNDERSTAND AND AGREE TO ALL THE SPECIFICATIONS OF THIS WAIVER.